The Gloria Ferrer Huma Resources Manager position is responsible for all human resources functions, including administering payroll and benefits, safety and worker’s compensation administration, recruiting, interviewing, hiring and onboarding and off-boarding staff, employee relations, training and education, and complying with human resources laws and policies. This leadership position is integral in ensuring the values and culture are maintained by guiding decisions and actions. This role plays a key role in ensuring FxM culture, policies and procedures are seamlessly integrated into Gloria Ferrer.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Payroll and Benefits Administration:
Administer bi-weekly payroll. During harvest, process additional payroll calculations for seasonal employee, and piece rate.
Benefits administration including Leaves of Absences and Workers’ Compensation. Process forms, communicate with employees, management and insurance carriers regarding claims status, investigations, and ongoing management of LoA and WC Claims. Proactively manage return to work process. Monitor, audit, and maintain employee calendar and leave records.
Coordinate benefits open-enrollment, including distribution of benefit information, coordinating education meetings, tracking and processing employee selections with each provider and adjusting benefit employee costs for payroll deductions.
Administer Workers’ Compensation insurance claims, working closely with carrier to reduce costs. Ensure safety training occurs during new hire orientation, and provide additional training as needed. Investigate injuries and recommend improvements.
Recruiting, Hiring, and Terminations:
Working with hiring managers, recruit for open positions, including creation of job postings, phone interview screening, schedule panel interviews, check references, select and hire the best candidates.
Coordinate staff off-boarding including conducting exit interviews, calculating final pay and terminating benefits.
Onboard new staff, including conduct facility tour, new hire enrollment paperwork, employee orientation schedule with all department heads. Create employee personnel files to ensure legal compliance, and issue new hire notices as needed. Verify I-9 documentation and maintain I-9 files. Submit online investigation requests for background checks.
Employment Law and Compliance:
Post annual employee posters and OSHA logs in accordance with compliance regulations. Ensure timely governmental reporting, including I-9 forms, OSHA Log 200 postings, etc.
Partner with managers to communicate HR policies, procedures, and laws while ensuring that policies, practices and programs are administered in a fair and consistent manner.
Represent winery at personnel related hearings and investigations.
Compose, maintain and revise Employee Handbook, Policies & Procedures manual.
Maintain all personnel files/records.
Provide ad-hoc and monthly employee related reports. Prepare and work with auditors for annual Worker’s Compensation, 401k and Financial Audits.
Performance, Training/Development, and Employee Relations:
Provide oversight to the performance review process with managers.
Plan and execute employee related events.
Plan and schedule individual and group training sessions for managers and staff as needed.
Create and Maintain annual safety training calendar by department
Ensure training is executed internally and with a third party training company & records are maintained for 5 years
Oversee weekly safety walk program
Additional Team safety training as needed throughout the year.
On-Boarding Safety Training for all new hires
Collaborate on a weekly basis with FxM HR team
Other Duties as assigned
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee must be a team player and ability to think with a safety, sustainability and quality mind-set.
Education and/or Experience
Associates and or Bachelor's degree in Human Resources or equivalent experience
5 to 7 years of experience in Human Resources
Exposure to the most recent local, state, and federal laws and their application.
Experience using both HRIS systems.
Strong ADP and payroll experience
Excellent communication, organization, and problem-solving skills; Ability to exercise good judgment, discretion, tact, and discipline when handling confidential information.
Self-directed and internally motivated: able to self-manage and prioritize multiple tasks.
Advanced proficiency with Microsoft Office (Outlook, Word, and Excel).
Demonstrated openness to change, flexibility, and adaptability, ability to establish trust and strong relationships
Commitment to excellence and high standards.
Excellent customer service skills.
Advanced written and oral communication skills in English and Spanish
Ability to be a team player and work cooperatively with others at all levels.
Professional appearance, demeanor, and enthusiasm.
Versatility, flexibility, good judgment and strong moral compass
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms.
Must be able to walk on uneven ground
Must be able to lift up to 35 pounds
Must be able to see clearly enough to a) drive safely b) recognize employees
Must be able to work long hours when required
Must be able to sustain the repeated use of hands as well as long periods of standing, sitting, walking and bending
Gloria Ferrer is an Equal Employment Opportunity Employer.
Click the link below, to apply.